How to calculate freight rates per kilometre

Your cost per kilometre is more than fuel. It includes the driver, the vehicle (lease or depreciation), maintenance, insurance and overhead, divided by the kilometres you actually run. Get this number right per vehicle and everything downstream is easier.

Routed kilometres × your €/km gives the base. Then add a cost for each driving day the job needs (because a driver’s time and rest have a price) and add the tolls for the routed path. The result is a price that reflects the real job.

Worked example: a 1,200 km international load at €1.15/km is €1,380 in distance; add two driving days at €180 and €140 of tolls and you quote €1,880, not a round guess.

The hard part is doing this consistently, in seconds, for every enquiry. FleetlySolutions routes the load, applies your per-vehicle rate, adds days and tolls, and returns an editable price, so quoting stops being guesswork.